About Evolving Minds Together

Evolving Minds Together provides Applied Behavior Analysis (ABA) therapy and related services to children and families. Our website address is: [www.evolvingmindstogether.com].

We value your privacy and are committed to protecting your personal information in accordance with applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA), the Children’s Online Privacy Protection Act (COPPA), and other relevant privacy standards.

What Information We Collect

We may collect the following types of information:

• Personal Information:

  • Your name, email address, phone number

  • Your child’s name, age, developmental background

  • Insurance and payment details

  • Any additional information you voluntarily submit

• Usage Data:

  • IP address, browser type, device information

  • Pages visited and interaction on our website

  • Cookie identifiers (see “Cookies & Tracking” below)

How We Collect Information

Information is collected when you:

• Fill out contact or intake forms on our website

• Communicate with us directly via phone, email, or chat

• Interact with our social media, advertisements, or lead forms

• Visit or browse our website (usage and tracking data)

How We Use Your Information

We use your information to:

• Respond to inquiries or schedule consultations

• Coordinate assessments, evaluations, or services

• Contact you regarding services, updates, or relevant information

• Submit claims, authorizations, or verifications with insurance providers (with your consent)

• Improve our website, marketing efforts, and services

HIPAA & Protected Health Information (PHI)

Some of the information you provide may be considered Protected Health Information (PHI) under HIPAA.

• We do not sell your PHI or personal data.

• We use and disclose PHI only as permitted for treatment, payment, and healthcare operations.

• To request a copy of our full HIPAA Notice of Privacy Practices, contact us at:
  info@evolvingmindstogether.com

Children’s Privacy

We are committed to protecting the privacy of children.

• Our services are designed for families and may involve collecting information about children only with verified parental or guardian consent.

• Our website is not intended for children under 13 to submit personal information directly.

• If we discover that we have inadvertently collected information from a child without proper consent, we will promptly delete it.

Cookies & Website Tracking

Our website uses cookies and similar tracking technologies to:

• Provide a better browsing experience

• Understand website traffic and usage patterns

• Tailor advertising and measure its effectiveness

You can control cookie settings in your browser. By using our site, you consent to our use of cookies unless you disable them.

We do not use cookies to collect sensitive personal or health information.

Sharing Your Information

We may share your information in the following cases:

• With internal team members and trusted providers involved in your care

• With insurance companies or billing services for authorizations and reimbursements

• When required by law, court order, or regulatory obligations

• To protect your safety or the safety of others

We do not share your information with third parties for unrelated marketing purposes without your explicit consent.

Data Retention

We retain your personal information only as long as necessary:

• To provide services

• To meet legal, regulatory, and insurance requirements

• For internal business and record-keeping purposes

When data is no longer needed, we securely delete or anonymize it.

Your Rights

You have the right to:

• Request access to or correction of your personal data

• Request deletion of your information, where permitted by law

• Opt out of marketing emails or non-essential communication

• Request a copy of our HIPAA Privacy Practices

To exercise your rights, email us at info@evolvingmindstogether.com.

Security

We implement reasonable physical, electronic, and organizational safeguards to protect your information. However, no digital system is completely secure. Please exercise care when sharing sensitive information online.

Advertising & Lead Forms

If you submit information through online ads, social media, or lead forms, we use it only to contact you about relevant services. We do not sell or distribute this data to unrelated parties.